CountedIn – Digital Attendance Management System [Case Study]
Overview
CountedIn is a product I designed and developed to solve the inefficiencies of traditional attendance-taking methods during college events. By digitalizing the process, CountedIn eliminates manual errors, prevents proxy attendance, and ensures a seamless experience for both students and event organizers.
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The Problem
During college events such as placement drives and awareness programs, attendance was traditionally collected using a paper sheet passed around the auditorium. This method had several issues:
Disruptions & Inefficiency – Passing the sheet during events disturbed the decorum.
Data Errors & Missing Entries – Some students missed signing due to logistical challenges.
Proxy Attendance – There were cases of students signing in for absent friends.
A more efficient, accurate, and automated system was needed to address these pain points.
The Solution
CountedIn introduced a QR-based digital attendance system with three key user roles:
Students (Mobile App) – Used to scan QR codes and mark attendance.
Organizers (Web Platform) – Managed events and collected attendance records.
Admin Support Team – Resolved technical issues and assisted users.
How It Works
Student App (Mobile)
- Students sign up using their college ID and undergo biometric authentication to prevent misuse.
- At the start and end of an event, organizers display a dynamically generated QR code.
- Students scan the QR within 1-2 seconds to confirm attendance (prevents screenshot forwarding).
- A Past Events section allows students to track attendance history.
- In-app support is available for troubleshooting.
Organizer Website (Web Platform)
- Organizers sign up using their Employee ID and set a 4-digit PIN for security.
- They create events and generate real-time time-sensitive QR codes for student check-ins.
- Post-event, they can view, manage, and export attendance records in PDF/CSV formats.
- A Past Events section provides access to historical data for easy tracking.
Impact & Outcome
✅ Eliminated manual errors and missing attendance records
✅ Prevented proxy attendance through biometric authentication & time-sensitive QR codes
✅ Reduced event disruptions by making attendance collection instant and seamless
✅ Empowered organizers with an efficient digital attendance management system
Final Thoughts
CountedIn successfully transformed attendance management in college events, offering a user-friendly, secure, and automated solution. This project highlights my ability to identify real-world problems, design intuitive user experiences, and implement practical solutions.